Guidelines For The Public Authorities

Suo Motu Disclosure

  1. Every public authority should provide as much information suo motu to the public through various means of communications so that the public have minimum resort to the use of the Act obtain information. Internet being one of the most effective means of communications, the information may be posted on the website.
  2. Section 4(1)(b) of the Act, in particular, requires every public authority to publish following sixteen categories of information:
    1. the parliament of its organization, functions and duties;
    2. the powers and duties of its officers and employees;
    3. the procedure followed in the decision making process, including channels of supervision and accountability;
    4. the norms set by it for the discharge of its functions;
    5. the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
    6. a statement of the categories of document that are held by it or under its control;
    7. the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
    8. a statement of the boards, councils, committees and other bodies consisting of two more persons constituted as part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
    9. directory of its officers and employees;
    10. the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
    11. the budge allocated to each of its agency, indicating the particulars of all plans, proposes expenditures and reports on disbursements made;
    12. the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
    13. particulars of recipients of concessions, permits or authorizations granted by it;
    14. details in respect of the information, available to or held by it, reduced in an electronic from;
    15. the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if reduced in an electronic from;
    16. the names, designations and other particulars of the Public Information Officers;
  3. Besides the categories of information enumerated above, the Government may prescribe other categories of information to be published by any public authority. It need be stressed that publication of the information as referred to above is not optional. It is a statutory requirement which every public authority is bound to meet.
  4. Another important point to note is that it is not sufficient to publish the above information once. The public authority is obliged to update such information every year. It is advisable that, as far as possible, the information should be updated as and when any development takes place. Particularly, in case of publication on the internet, the information should be kept updated all the time.

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